Landlords

Please see our terms and conditions below for letting a property through Andre Lanauvre. Please use the links to skip to an area of particular interest. Also there are links at the bottom of the page to download our instruction form, and our owners declaration form

1. Agreement Fee 8. Permission to Under Let
2. References 9. Insurance
3. Rent Collection 10. Ancillary Services
4. Tax Liability 11. Management
5. Deposit 12. Conditions
6. Inventories 13. Other Charges
7. Gas, Electricity, Water Charges, Council Tax and Telephone Accounts  
TERMS AND CONDITIONS OF RENTING PROPERTY IN CENTRAL LONDON
Please read the following terms and conditions and sign the enclosed form and return to the office as confirmation.
a) For a term of up to and including 3 calendar months an amount of 15% commission on the gross rental payable is due under the letting.
b) For a term in excess of 3 calendar months 10% commission of the gross rental payable is due under the letting.
c) Where tenancies are extended or renewed, either with the same tenant or his company, employer, associate or nominee, this will be treated as a new letting and therefore clauses (a) and (b) will apply. These fees continue to be paid on all subsequent renewals / extensions in connection with the original introduction and are payable wherever the renewal or extension is negotiated by this firm or any other party.
All fees are exclusive of VAT which is payable at the rate prevailing at the time. You should note that fees are payable in advance as above, should your tenancy agreement contain a diplomatic/business release clause which the tenant then exercises within the terms of the agreement, fees which you have already paid in respect of the rent payable of the unexpired term of the tenancy shall be refunded to you.
Should you decide to release the tenant from the tenancy agreement for any reason, or should the tenant breach the terms of the agreement, you should know that we consider that we will have performed our part of the contract and we will therefore not refund fees which are still properly payable.
In the event of our applicant, directly or indirectly, his company, employer, or associate negotiating the purchase of the property this firm will charge a fee of 2% of the purchase price subject to contract. This fee is payable whether or not the negotiations have been carried out by this firm, and it is further expressly agreed that such commission monies shall be paid before those monies are distributed elsewhere.
The landlord should ensure that in the even that he sells the property with the benefit of a tenancy arranged by us, that he secures from the purchaser an indemnity against his continuing obligation to pay our commission until the end of the tenancy or any form of occupation derived from it, whether or not subsequent extensions of the tenancy are negotiated by Andre Lanauvre.
We will charge you for postage, telephone calls and telegrams out of this country and for all telexes and facsimiles and for any other extraordinary expenses such as messengers, etc. Our commission will be deducted from the rent, and it is due and payable by the Landlord in advance when the Tenancy Agreement has been signed.

1. AGREEMENT FEE
We charge £75 plus VAT to each party for the preparation of the tenancy agreement. For preparation and engrossment of special Tenancy Agreements in liaison with the Landlords solicitor's costs will be negotiated on an hourly basis of £30.per hour. When the agreements have been accepted and signed and witnessed we will arrange for contracts to be exchanged. You must rely upon your own legal advice if you wish to make any alterations in relation to our tenancy agreement. If the tenancy renews and a new Agreement is prepared there will be a further charge of £75. plus VAT.Back to top of the page

2. REFERENCES
 We will, take up references on your behalf. A company tenant is asked to supply bankers, accountant and solicitors reference, together with confirmation that the occupier is an employee of the company. It is for you to consider whether you require further security and we can discuss this with you. Back to top of the page

3. RENT COLLECTION
 We collect the rent on your behalf and remit the funds to your Bank, and account to you for it at no extra charge. If the tenant is an individual it is normal to pay the rent monthly in advance, and if it is a company the rent is usually paid quarterly. If the tenant defaults on payment of his rent it is for you to decide whether you wish to instruct your solicitor to take action and any costs can not be visited upon this company. In the event that a solicitor is instructed on behalf of the Landlord, Andre Lanauvre shall be entitled to charge all time spent in conference with solicitors and barristers, and court appearances at an hourly rare of £50. plus VAT plus disbursements.Back to top of the page

4. TAX LIABILTY
 If you are non-resident in the UK. For tax purposes we are liable for payment of your tax. You will be whether a British subject or not assessable. It is for you to consult an accountant on your behalf. Andre Lanauvre shall be entitled to charge all the time spent in conference with Accountants for correspondence in regards to Tax matters including H.M. Inspector, Collector of Taxes and any other costs including all the legal costs. Andre Lanauvre shall be entitled to withhold an amount as deemed necessary to cover any liabilities incurred by Andre Lanauvre as Agents under the Tax Management Act.Back to top of the page

5. DEPOSIT
 A deposit is paid in connection with the first rental instalment and we will hold it in a named trust account and in accordance with the terms of the tenancy agreement against dilapidations. It should be noted that no funds can be released to either party until the matter of dilapidations has been agreed.Back to top of the page

6. INVENTORIES
 It is essential that an Inventory is taken not only showing the contents, but also a Schedule of Conditions. We can on your behalf instruct the Inventory to be taken in preparation for the Check in and Check out. The Inventory clerk's costs for the making of this inventory is your separate liability although the checking -in and checking -out costs are usually shared between the Landlord and the Tenant.Back to top of the page

7. GAS, ELECTRICITY, WATER CHARGES, COUNCIL TAX AND TELEPHONE ACCOUNTS
 Subject to the companies taking our instructions, we arrange for these supplies to be transferred into the name of the new tenant at the commencement of the tenancy. The gas board and electricity companies may require access to the property in order to read the meters. We must emphasise that we cannot accept responsibility for any problems that may arise should the relevant authorities not carry out our instructions correctly. Back to top of the page

8. PERMISSION TO UNDER LET
 It is for you to establish that you do not require consents for this under letting either from the head landlords, Mortgage Company or the equivalent prior to any tenancy proceeding. For seeking approval from your mortgage company, superior Landlord or insurance company for permission to sub-let and, dealing with correspondence Andre Lanauvre shall charge £25. plus VAT for each consent. Back to top of the page

9. INSURANCE
We advise you to check your policies to ensure that they are not prejudiced by an under letting. Back to top of the page

10. ANCILLARY SERVICES
 Whilst the property is unlet and or not managed we offer our "economy management" service we shall make an overall charge for the time involved dealing with any problems and attendance at the property of £25. per hour or 2.5% of the gross total rental income exclusive of VAT and disbursements. For this we will endeavour to undertake and ensure the efficient maintenance of your property on the following basis:
I) By prior arrangement and upon your instructions as to how often, we will inspect the property and send our report to you.
II) Upon receipt of your written authority and information as appropriate, we will transfer the utilities and telephone accounts as necessary.
III) We will undertake to arrange for the making, checking-in and checking-out of the inventory as appropriate.
IV) Should you require we shall liase between tenants, inventory clerk, and yourself regarding the dilapidations, charges, etc. against the tenant. At the end of the tenancy we will, based on the advice of our inventory clerk, reconcile the tenants deposit and pay over to you and the tenant the balances to which each is entitled after allowing for dilapidations and paid bills. Our decision on such reconciliation is final and without recourse.
V) We will deal with any problems which may arise relating to the day to day running of your property. Should any problems arise whilst the property is tenanted, upon payment to our workmen, engineers, plumber, etc we shall attempt to establish the reason for the work and will then endeavour to ascertain whose liability this is.
VI) We consider it to be necessary that you pay to us an amount by prior arrangement, which will be placed with out banks as a personal "float" in a current account from which we will have money in hand to meet any immediate bills.Back to top of the page

11. MANAGEMENT
 If you instruct Andre Lanauvre Property Limited you agree to pay an additional fee of 5% of the total rent due and payable for the period of the letting. The full amount of the management fees and VAT is payable in advance at the commencement of the Tenancy and as applicable upon any extension or renewal taking place and will be deducted by Andre Lanauvre from any rent. As part of the management we include all the aforementioned ancillary services in addition we will attend to the following: We will deal with all the necessary correspondence with your Tenant and also with third parties on matters relating to the management and maintenance of the property. We will arrange for a cleaner to clean the property before each Tenancy and to keep it clean and in good repair between Tenancy, and charge all these costs to you. Regarding Major repairs, redecoration, or refurbishment, we will make an additional supervisory charge of 10% of the gross cost of the work, exclusive of VAT and disbursement payable on demand. Obviously we shall of course obtain estimates for your approval, however should there be an emergency, you must understand that it may well prejudice your property if we are not in a position to take immediate action.Back to top of the page

12. CONDITIONS
While we endeavour to take more than ordinary care of your property, acceptance of our services implies acceptance of the following conditions.
I) Premises unlet: we will not be responsible for the management of any property before exchange of Tenancy Agreement nor after the termination of a Tenancy except during the short term management period of 3 Months or by special written agreement
II) Public Liability: we cannot be held responsible for injury to persons or property arising out of the condition of the premises or any hazard in or about the premises.
III) Other Liabilities: we will not be liable for any rent or other liabilities payable by the Tenant (although reasonable precautions will be taken to prevent such liabilities occurring) or any outgoings payable by us on behalf as instructed if there are insufficient funds available.
IV) We shall in no way either directly or indirectly be liable for any deficiency, loss or damage to the premises, the fixtures, fittings or content thereof, howsoever caused, whether included in the inventory or not.
V) In order to terminate our agreement to manage a property we require six months previous notice in writing. Back to top of the page

13. OTHER CHARGES
All long distance telephone calls and telefaxes will be charged. Please click on the links below to download printable forms which you may fax back to us. Instruction Form Owners Declaration Form Back to top of the page